Turn field photos into physically mailed, legally compliant USPS violation letters in under 60 seconds. Zero data entry. Zero envelope stuffing.
How it works
A closed-loop pipeline that removes every manual step between the field and the mailbox.
Your manager snaps a photo of the violation in the field.
Vision AI reads the photo and cites the exact CC&R article and section it violates — drafted into a compliant notice.
Click approve, and our print-and-mail network prints, stamps, and mails the physical USPS letter.
Built for the enterprise
We designed Coventis to eliminate the three fears every property manager has about handing compliance to software.
Human-in-the-Loop Override
The AI does the heavy lifting, but it never mails anything without your manager's final approval.
Immutable Audit Trails
Every violation is stamped with rule citations and PDF proofs to protect your HOA from Selective Enforcement lawsuits.
Frictionless Ledger Sync
Pre-load your mail wallet, and the system auto-deducts postage. We sit perfectly alongside AppFolio or Buildium without breaking your accounting.
FAQ
Ten minutes on a call. We'll draft, approve, and mail a real letter — live, on real CC&Rs.
Coventis is built and run by its founder. Every demo, onboarding, and support call — you're talking to the person who built it.
Kyle Flowers · Founder, ArchTech Systems LLC